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Purpose-built for hospitality teams1 on shift now
Rostia gives small hospitality teams one place to plan the week, track every shift, and get hours ready for payday — without the spreadsheets or the group-chat scramble.
1-month free trial·No credit card·Every shift in harmony
Built for the way small properties actually run
MotelsB&BsHoliday parksLodgesBackpackersBoutique hotelsGuesthousesServiced apartmentsHoliday homes
THE OLD WAY
Sound familiar?
Three headaches every property knows — and how Rostia fixes each one.
“Who’s working tomorrow?” — asked in the group chat at 9:41pm. Again.
With Rostia
The whole week lives on one heatmap everyone can see, so nobody has to ask.
Month-end with a calculator, squinting at a scribbled paper timesheet.
With Rostia
Shifts are timed from sign-in to sign-out, and the weekly totals add themselves up.
The 1pm late checkout was on a sticky note. The sticky note went home in someone’s pocket.
With Rostia
Handover notes are pinned to the day and carry to the next shift, every time.
ROSTER BUILDER
Build the whole week at a glance
A colour-coded heatmap shows who’s on, who’s available and who’s live. Tap a cell to move someone from available to rostered — and the week falls into place in seconds.
- See everyone’s status — on, available, live or done — in one view
- Tap a cell to set availability and fill out the roster
- Send each person a reminder of their upcoming shifts
This week
Mon 8 — Sun 14 Jun
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Live demo — tap any cell to cycle it
SIGN-IN & HOURS
Every shift signed in, down to the minute
A manager clocks staff in and out from the dashboard, or staff scan the kiosk’s daily QR code to sign themselves in. A live timer runs until clock-out and hours tally automatically — no rounding disputes, no paper timesheets.
- Manager sign-in from the dashboard, or kiosk QR scan
- Live timer on every shift, with automatic weekly totals
- Every manager override is logged with a reason
PAYROLL-READY REPORTING
Hours that are ready for payday
Every tracked hour rolls up by person and by week. Browse the weekly history, review the audit with public holidays split out, and export hours in a format your payroll provider or accountant can use.
- Hours-by-person audit with a full, traceable trail
- Ordinary and public-holiday hours split automatically
- Export in a payroll-ready format for your provider
TASKS & HANDOVER
Retire the front-desk diary
The paper run-sheet, the sticky notes, the contacts book — Rostia keeps them in one place. Recurring checklists tick off each day, handover notes pass cleanly between shifts, and every key number is a tap away.
- Recurring task checklists, scheduled to repeat
- Pinned handover notes that carry across shifts
- A shared contacts book for the whole team
FOR YOUR TEAM
A clear view for everyone on the team
Every staff member gets a personal view — the week ahead, their own hours adding up as each shift ends, and shift swaps they can request from colleagues themselves.
- Their own weekly hours, totalled as each shift ends
- Request a swap and notify the colleagues they choose
- Set their availability and scan the kiosk QR to sign in
HOW IT WORKS
Up and running in an afternoon
No migration project, no onboarding calls. Three steps from sign-up to your first rostered week.
1
Add your team
Invite people by email, or let them scan a team QR code. They create their own account and ask to join — you approve each one and set their role.
2
Build the week on the heatmap
Tap cells to set who’s available and rostered across the week, then send each person their upcoming shifts as a reminder.
3
Track shifts & prep payday
Staff scan the kiosk QR or a manager signs them in. Hours total automatically and roll straight into the payroll audit, ready for your payroll provider.
EVERYTHING ELSE
The small things that keep a team running
The day-to-day details that turn a roster into a smooth-running operation.
Team chat
Keep shift talk in one place, not a noisy group thread.
Shift swaps
Staff request a swap; managers approve it in a tap.
Kiosk QR sign-in
A shared screen at the desk — staff scan to sign in.
Notifications
Notify the team of changes; staff get their own inbox.
Quick contacts
A directory of staff & key numbers, one tap to call.
Roles & permissions
Owners, managers and staff each see the right view.
Works on any phone
No app store needed — it just opens in the browser.
Light & dark mode
Easy on the eyes, whether it’s an early start or a late-night shift.
Built for casual teams
Made for variable shifts and casual rosters, not 9-to-5.
PRICING
One flat price. No per-staff fees.
Most rostering tools charge per staff member, every month — your bill grows with every hire. Rostia is a flat monthly price for the whole property. A seat is an assignable space, not a fixed account: when a casual moves on, hand their seat to the next hire at no extra cost. Prices in NZD, plus GST.
Free
1 team · up to 6 staff
$0free forever
A simple timekeeping tool for one small team.
- Roster builder & heatmap
- Manager sign-in & out, live timer
- Quick contacts & to-do lists
- Try every feature free for 30 days
Most popular
Standard
Up to 2 teams · 15 staff
$49per month + GST
Turn the whole team on — self-service, chat and payday.
- Everything in Free
- Up to 2 teams · 15 staff seats
- Staff portal — availability & own hours
- Team chat & shift swaps
- Kiosk QR self sign-in
- Hours audit & payroll-ready export
- Notifications & staff inbox
- Email support
Pro
Up to 8 teams · 48 staff
$89per month + GST
For larger or multi-team operations.
- Everything in Standard
- Up to 8 teams · 48 staff seats
- Priority email support
Free forever for one team·30-day trial of every feature·No credit card·2 months free on annual
FAQ
Questions, answered
Straight answers on how Rostia works — no fine print.
No. Rostia runs in any phone browser — staff just open a link, save it to their home screen if they like, and they’re in. There’s nothing to install or update.
Two ways. A manager taps staff in and out from the dashboard, or staff scan the kiosk’s daily QR code in Rostia to sign themselves in — so every sign-in matches who’s really at the front desk. A live timer runs through the shift and hours total automatically.
Yes — it’s designed around variable, casual rosters for motels, B&Bs and holiday parks, not fixed 9-to-5 office shifts. The roster, sign-in and reporting are all shaped around how small properties really operate.
Yes. Tracked hours roll into a weekly history and a payroll audit you can export for payday, with public-holiday hours split out. Rostia gets your hours pay-ready to hand to your payroll provider or accountant — it isn’t a registered payroll system and doesn’t file with IRD.
Each property’s data is isolated to its own account. Staff only ever see their own shifts and hours; managers see their property. Nothing is shared between businesses.
Rostia has a Free tier forever — one team of up to 6 staff with the core roster and timekeeping tools. Every new account also gets 30 days with every paid feature switched on, no credit card. After that you stay on Free, or pick Standard (up to 2 teams / 15 staff) or Pro (up to 8 teams / 48 staff) to unlock the staff portal, kiosk QR, hours audit and pay-run export. It's one flat price — never a per-staff fee — and a seat is an assignable space, so when a casual moves on you hand their seat to the next hire at no extra cost. Pay annually and you get 2 months free.
Nothing is ever deleted. If you don’t pick a paid plan, your account simply moves to Free — your teams, rosters, staff, hours history and settings all stay exactly as they are. Any teams you made during the trial remain fully manageable; Free’s one-team limit only stops you creating new ones beyond the cap. Free is manager-run timekeeping, so staff logins pause while the manager keeps running the roster — and they wake up the moment you upgrade, right where you left off.
Bring every shift into harmony.
Start free today and roster your first calm week this afternoon.
1-month free trial·No credit card·One flat price — no per-staff fees